We’ve all done it. We put something aside and tell ourselves we’ll get to it later. We convince ourselves that other things are more important or easier to do. We make excuses and tell ourselves it can wait. We’ll do it when we have a little more time or a little more energy.
We keep putting it off until we put ourselves in a corner and have no choice but to do it. We get overwhelmed and curse ourselves for not getting to it sooner. Now we have to do it along with everything else on our to-do list.
So, how can we stop procrastinating?
We usually don’t procrastinate when things are easy. We get those things done immediately. But what if we could do the same with the complex and time-consuming tasks we need to complete?
This is where having a system for doing the hard things when they show up can help.
Why Do We Procrastinate?
We procrastinate when we feel overwhelmed. When a task feels difficult, stressful, boring or uncertain, it’s easy to avoid it. Putting something off can give us temporary relief from those uncomfortable feelings.
We cope with stress by avoiding things. We get stressed when we have too much to do, and sometimes the easiest thing to do is nothing at all.
But avoiding the task doesn’t make it disappear. Usually, it makes the task feel even bigger because we now have less time to complete it.
This is where a systematic approach can help relieve some of the pressure we feel when we have a lot to do.
Instead of relying on how we feel in the moment, we can create a process that helps us start regardless of how we feel.
Start With Deep Work
If you have control over your schedule, try using the first part of your day to tackle the hard things. Stay focused on one thing.
If we start our days by doing the easy things first, we can set ourselves up to lose at the end of the day. Although it may feel like we’re making progress, we can end up running in place.
You’re using your energy on the easy stuff when you could be putting it toward the harder tasks. Instead of starting easy, start hard.
Take the first hour of your day to tackle the difficult things. Do the deep work and find your rhythm.
Then take a five-minute break and spend the next 30 minutes doing something less thought-provoking. Not every day will be the same, and you may not settle into deep work at exactly the same time every day. That’s okay.
The important thing is to create a pattern that works for you.
Do an hour of deep work, then move to emails for 30 minutes. Move back to another deep-work session. The specific schedule isn’t as important as having a deliberate approach to how you use your energy.
Create Your Methodology
The tasks that follow should be deliberate.
Be consistent with how you determine which tasks are a priority. Think about what could go wrong if a task isn’t completed and, on the other hand, what could go right if it is.
This will help you determine how much time to allocate to it and where it should fit into your day.
Continue this process every day.
It’s important to take note of your process so you can keep track of what’s working and what isn’t. Over time, you’ll start to see patterns.
Maybe you work better on certain types of tasks in the morning. Maybe some tasks take longer than you initially thought. Maybe breaking a large project into smaller pieces makes it easier to start.
This information becomes valuable.
You’ll be able to reverse-engineer challenging tasks that come your way. You’ll have previous experiences to draw from and steps you can apply again.
You don’t have to figure everything out from scratch every time.
Be Easy on Yourself
A systematic approach isn’t the only thing that can help you overcome procrastination.
Compassionate self-talk can also be beneficial when facing a challenging situation.
When you’re staring at something difficult, remind yourself of the times you’ve completed something similar before. You may have more experience and ability than you give yourself credit for.
Don’t underestimate the power of your experience.
You’ve faced difficult situations before. You’ve completed projects you weren’t sure you could finish. You’ve learned new skills, solved problems and figured things out along the way.
Tap into those experiences to discover what you’re truly capable of achieving.
You don’t need to convince yourself that the task will be easy. You just need to remind yourself that you’ve done difficult things before.
Start Before You Feel Ready
The next time you feel like you’re losing control and keep pushing something off until later, stop for a moment.
Instead of asking yourself, “How am I going to get all of this done?”
Ask yourself, “What’s the first thing I need to do?”
Then start.
Think about a system that will ensure you tackle difficult tasks rather than continually pushing them aside. Use your experience to remind yourself that you’re capable.
You don’t have to wait until you feel motivated.
Sometimes, motivation comes after you start.
Take care.